Your Bottom Line is What Counts!

We protect your bottom line by eliminating late fees and penalties, thinning out your operating expenses and saving you money. We focus on fundamental AP processes that both protect the integrity of your business as well as assists in the appropriate capturing of operating expenses.

We want our customers to have confidence in their debts by knowing that their payments have posted and balances have cleared. Let us show you how outsourcing can bring value to your AP department. We're ready to start whenever you are. Contact us today.

The Outsource Process

• Collect - We visit your establishment and collect your invoices, you may scan your invoices to us, or we may arrange for your invoices to be mailed directly to us. 
• Process - We will review each invoice, stamp & code per your chart of accounts, and process via your choice of platform. Don't have an accounting platform? We will assist you in making the right softeare choices for your business. 
• Pay - We will print vendor checks and mail them after you've selected the appropriate bills for payment. We will provide you with a weekly AP Aging Report that will assist you in selecting bills for payment, helping you manage your cash.  
• Follow up - We will contact your vendors and ensure that payments have posted, request a Statement of Accounts, and update you on your vendor status. All documents, invoices, statements, vendor W-9's, and certificates of liability insurance will be stored via cloud and accessible to you at any time. No more clutter in your office!

Protect Your Business, 3-Way Matching

Have you ever paid for goods or services you never received? Perhaps you were erroneously invoiced by a vendor? We will assist you in arranging proper controls for Purchasing, Receiving, Processing, and Paying for goods and services. We believe in the 3-Way Matching principle and will assist you with its integration into your operation. 

Cash Flow Analysis

We will update a Cash Flow Analysis spreadsheet to maintain a budget for you. You will know how much money will need to be in the bank to pay your bills week after week! No more rushing to pay a forgotten bill or scrambling for cash the last minute. We will provide you with tools and support to assist you with managing your cash and operating a smoother business.  

The Problem

Collecting payment is crucial for every business, but even more so, small businesses rely on payments from their customers to survive. Many times, customers delay payment due to various reasons. The longer the customer balance remains open, the more difficult it will be for you to collect full payment. Accounts may come to age over 90 days without payment simply because the business owner did not have the time to chase his/her payment. 

The Solution

We provide our customers with a professional, systematic billing process that bills, collects, updates, and posts customer payments as they are received.

"Stop accepting partial payments!"

• Invoice Drafting - Our team will draft a customer invoice through your choice of platform, or we may create a custom, professional invoice for you
• Billing - Our team will ensure your customer receives your invoice, we will maintain contact with your customer and update you on the status of your invoice
• Collections - Our team will monitor your customers and pursue delinquent accounts until payment is made in full. We will assign each customer a level of risk based off number of delinquent payments and provide you with an AR Aging report every week. 
• Reconcile Bank Accounts - Our team will reconcile your accounts for customer invoice payments
• Post & Update - Our team will post customer payments to your platform and update you on your working capital

The Value to You

• Saves you time and energy, no need to chase customers day after day.
• Reduce the risk of collection shortfalls, stop accepting only partial payments!
• Minimize Days Sales Outstanding (DSO), you need your cash ASAP, bills are due!
• Allows you to focus on high-skill/high-growth tasks, quit wasting time on the little things.
• Improve customer relationships, we'll keep in touch for you. 

Outsourcing your bookkeeping needs is a cost-effective way of saving you time and energy. Contact us today and let us show you how outsourcing can bring value to your AR department.